Our Top Tips for booking your next event
Speaking to lots of our clients and industry friends over the past weeks we know that bookers are nervous of booking events for the future as we all do not know when the normal as we knew it will resume. We thought it would be good to put together a handful of helpful tips for you to consider when booking an event over the coming weeks. The team are also here to provide any advice you need.
Budget is and will always remain one of the most important factors in booking an event. Now more than ever there will be a focus on cost and clients wanting to see value for money. As an event agency we know the costs of holding an event in the capital can escalate quickly without planning and preparation. This is where we can help you find the perfect venue for your needs and negotiate costings on your behalf to make sure you are receiving the best bang for your buck. We have the knowledge of UK wide venues so will be able to offer perfect suggestions for all budgets saving you time and of course we are free so no hidden costs for our service! Win Win!
COVID FRIENDLY VENUES
We know that there is going to be a shift in requirements for facilities and services within an events venue moving forward to give event guests confidence to attend. More now than ever enquiries will be very specific and we are seeing companies have their own checklist when booking venues for events. When looking for a venue for the future make sure you ensure a safe environment for your guests. A few suggestions for questions below.
- Does the venue/ supplier have a COVID-19 plan in place?
- Can the venue confirm how guests will be safely welcomed to the venue?
- What changes to venue flow have been put in place?
- Does the venue have outside space?
- How will catering be offered to ensure safety for guests?
THINK OUT OF THE BOX LOCATIONS!
Delegates are going to be aware now more than ever of the confirmed location of an event. Driving will be a preference over public transport in the short term. The more confidence you can give to a guest, the more likely they will choose to attend. There are some incredible venues which offer plentiful parking and amazing facilities such as Red Bull MK-7 in Milton Keynes. The team can take the worry of transport with physically distanced event set ups for conferences and events!
Site visits are ultimately one of the most important factors in booking a venue. We always love to meet our clients at sites to ensure it fits the clients brief with a detailed walkthrough. A little challenge at the moment! We suggest asking for a virtual showaround and a zoom meeting to walk through all the details after. A few of our personal favourites are Searcys, IOD and Venue Lab – go check them out !
We are here for you every step of the way and our expert knowledge can help guide you through the full process of finding your perfect venue. The above are just a handful of tips however our team have insider knowledge and personal tips of their own to share so please get in touch with your next event enquiry where we would be delighted to hear from you.